Read through our Booking Terms and Conditions below and get acquainted with vital information including payment schedules, our cancellation policy and the complaints procedure you must adhere to. If you have any queries or concerns, get in touch with your travel consultant.
- Booking Terms and Conditions
Your Booking Contract and ATOL Protection
Your contract for all holidays is with Red Dot Tours Ltd, 1 Beauchamp Court, 10 Victors Way, Barnet, Hertfordshire, EN5 5TZ, United Kingdom, also trading as SriLankaInStyle. (Company no: 4007363). All UK air holidays and flights offered by Red Dot Tours Ltd and SriLankaInStyle are ATOL protected by the Civil Aviation Authority. ATOL no 5517. In the unlikely event of our insolvency, the CAA will ensure that you are not stranded abroad and will refund any money you have paid to us. More details of the benefits of ATOL protection can be found at http://www.atol.org.uk and at the end of these Booking Conditions in the section FINANCIAL PROTECTION.
Acceptance of Booking Conditions:
Applicable Booking Terms and Conditions for your booking are those that were in force on the date shown on your Travel Voucher. Booking Terms and Conditions may be subject to change without warning at our own discretion. The latest Booking Terms and Conditions are displayed on our websites. These booking conditions are devised for the protection of all parties. Our holidays trade under UK and EU laws. "We" or "the company" in these booking conditions refers to the company responsible for your booking contract (see above). Any use of the RedDotTours.com or SriLankaInStyle.com websites, or any written communication with us, for the purposes of travel arrangements, confirms that you are aged 18 or over.
Confirming Your Booking:
In the case of all bookings, your booking will be confirmed by the issue of a Travel Voucher. Payment of deposit confirms that you have read and accept our booking conditions. If you fail to meet the payment deadlines stated on the Travel Voucher, we reserve the right to cancel your booking and will inform you of this. Bookings should be paid either by:
- On-line credit/debit card payment.
- UK cheque, payable to Red Dot Tours Ltd, and sent to: Red Dot Tours, 1 Beauchamp Court, 10 Victors Way, Barnet, Hertfordshire, EN5 5TZ, United Kingdom. This includes SriLankaInStyle bookings.
- Bank transfer: full details in our FAQs.
- Upon receipt of Travel Voucher: up to 30 per cent of cost.
- 45 days before the date of your first booking with us: 100 per cent of cost.
- Payments are required within seven days, except where circumstances dictate that we request otherwise.
- Suppliers may demand stricter payment terms on some bookings. These occasions will always be advised to you before booking and stated on your Travel Voucher.
- Our prices include all applicable taxes. Potential fluctuations in government tax policy in your destination(s) may mean that applicable taxes can change suddenly without prior notice (see Price Guarantee).
- Customers must pay all bank charges in the case of a bank transfer. Failure to do so will invalidate your booking and will bring further charges to cover bank charges.
- There will be no additional postage fees, booking fees or other hidden charges.
- Late payments risk cancellation.
Cancellation by Us:
We are committed to high levels of professionalism to protect your booking. But we reserve the right to cancel your booking in any incidence of Force Majeure (see clause below). In this event we will return all recoverable costs and, wherever possible, offer an alternative booking of comparable type and quality for your consideration. We cannot be held liable for any incidental expenses that you may incur during arrangements for a booking that is subsequently cancelled by us.
Cancellation by You:
In event of cancellation, in whole or part, we voluntarily return all recoverable costs, above and beyond the limits laid down in our Booking Conditions.
In the case of cancelled tailor-made itineraries, we reserve the right to levy additional admin costs of up to 8 per cent of total booking cost when calculating recoverable costs. Your refund may be subject to bank charges. We do not normally refund for early checkouts or no-shows. Any individual wishing to cancel a booking must immediately notify their sales consultant by email, quoting their reference number. The cancellation is timed from 0900 on the next working day to enable us to contact Suppliers. In the event of a group cancellation (by the tour leader), we will hold each individual equally liable for cancellation costs.
Total cancellation charges on your booking will not exceed these maximum levels:
- After payment of deposit: Up to 100 per cent of deposit
Note: The term “deposit” also includes any additional due payments above and beyond the normal 30% deposit outlined on your Travel Voucher.
- 45 days before the date of your first booking with us: Up to 100 per cent of booking cost.
You should check whether your travel insurance policy covers you for refunds.
Cancellation by You Due to Unavoidable and Extraordinary Circumstances
- Your personal safety is our prime concern. If, and only if, the UK Foreign Office (or in the case of non-UK travellers the appropriate government body) officially advises - after your booking has been made - against all but essential travel to the place of destination stated on your itinerary we will recognise your right to cancel your confirmed holiday before departure without paying a cancellation charge because of unavoidable and extraordinary circumstances occurring at your holiday destination or its immediate vicinity and significantly affecting the performance of the holiday or which significantly affects transport arrangements to the destination. This clause will become active if your holiday is imminent which in this case is defined as less than 14 days before your first booking with us.
- We will not be liable to pay you any compensation and your refund may be subject to bank charges. We may offer you the alternative of an appropriate credit note to reinstate your holiday at any time in the following 12 months. We accept no responsibility in the case of non-packages, or for any independent arrangements you may have made that do not form part of our contract, or if you have failed to take out travel insurance as stipulated in our Booking Conditions. This clause overrides other cancellation clauses.
Itinerary Changes Made by Us:
We are committed to high levels of professionalism to protect your booking as it is shown on your Travel Voucher. Adjustments will only be made in unavoidable or overriding circumstances. All efforts would be made to ensure that these adjustments are in the spirit of the original itinerary and would be discussed with you. If exceptional circumstances (eg overbooking of hotel) demand an emergency change of accommodation while you are on holiday, we will refund you appropriately if the replacement hotel is cheaper and pay any additional transfer costs.
Itinerary Changes Requested by You:
We aim to offer flexible itineraries. Once an itinerary is finalised, requests for changes to a group or individual itinerary will always be considered, but they may incur charges.
Information Provided by You:
Information Provided by Us:
We will use all reasonable endeavours to ensure that information provided is free from errors and omissions and will correct any errors or omissions once notified. We cannot, however, be held responsible for misinformation that a reasonable person could not have expected us to know. Our opinions are our own. Whilst we rigorously strive for accuracy, these opinions are necessarily subjec- tive to some degree. Occasionally, temporary local circumstances -- for example, emergency maintenance work, power cuts or off-season closure – can make advertised facilities unavailable.
We expect reasonable behaviour at all times. If, in the considered opinion of our representatives or suppliers, your behaviour could cause danger to yourself or others, damage or persistent offence (including racism), you will be informed of the fact, and your booking may be terminated without compensation. You may also be held responsible for wilful damage.
Customer Care and Complaints Procedure:
We are fully committed to high levels of customer care at all stages of your holiday. This includes solving any problems at source to the benefit and contentment of all parties. Any complaints must be pursued as soon as possible with the supplier of the service (eg hotel manager) and our customer care department. If matters are not satisfactorily resolved, you must notify us within 24 hours, by e-mail, in a further effort to rectify the situation amicably. We provide you with appropriate contact numbers before travel and it is your responsibility to keep them safely. We reserve the right to refuse any liability or compensation if this arbitration procedure is not strictly adhered to.
Disabilities, medical conditions, allergies or dietary preferences:
It is essential that you advise us before your booking is confirmed whether you have any disability, medical condition or allergy which may affect your holiday or compromise your safety, or any special requirements as a result of any disability, medical condition or allergy so that we can jointly address the suitability of the proposed booking. Please also inform us of any dietary preferences.
Flight Times and Other Essentials:
Check your flight times on receipt of your tickets carefully. Minor adjustments to flight times may be made by the airline after the issue of our Travel Voucher. We do not accept responsibility for these. You should also ensure that your travel documents, passports, visas, driving licence, insurance details and moneys are in order.
We cannot accept responsibility for Force Majeure – defined in these booking conditions as any specific event which we, as the supplier of the services, could not reasonably have foreseen, influenced or avoided. These include war, or threat of war, riots, civil strife, terrorism, contamination, epidemics/pandemics, extreme or unusual weather conditions, volcanic eruptions, industrial disputes, changes to sports itineraries, natural and nuclear disasters, fire, flight cancellations or rescheduling by airlines or any similar event beyond our control.
In the event of an itinerary only part-booked by the company, we cannot be held responsible for the failure of any component of the holiday for which we do not have direct responsibility. This includes any difficulty in finding accommodation, or collecting train tickets purchased by us, if customers choose to book accommodation-only deals and arrange their own transport.
Every holidaymaker must possess valid travel insurance, and details of the policy must be stated before travel – unless we give specific written exemption. Individuals must ensure that this travel insurance offers acceptable cover for the type of holiday undertaken. We reserve the right to refuse travel for all those inadequately insured.
All tourists are strongly advised to check with their own medical advisers at least a month before travel on recommended inoculations, the need for malaria tablets, and to take other medical advice where their own health record suggests it is necessary.
We are committed to safe travel. As such, we do not normally make arrangements for unaccompanied minors under 18 years old. At our discretion, we may be able to assist with transporting a minor of 16 or older (not less) from a parent or legal guardian to another person. Such transport will only be made in Sri Lanka and will require appropriate documentation, including signed letters from a parent or legal guardian and the appointed recipient, approving transport. In such situations, one of our customer care team may be nominated to accompany the minor.
Nature of Overseas Travel:
Delays, moments of discomfort and risk can naturally occur in all travel in the tropics; insects in rooms are common. A booking with us is an implicit acceptance of these facts. Clients are advised to take sensible precautions at all time, and familiarise themselves with up-to-date information from independent and reliable sources.
Negligence and Breach of Contract:
We take our responsibilities under the terms of the Booking Contract seriously. But we will only accept liability for any incidents that arise as a direct result of our proven negligence, or that of our suppliers, in failing to comply with local regulations or standards, in respect of arrangements forming part of your package holiday itinerary, as legally defined in the EU Package Travel Directive 2015. This includes injury, illness, trauma or death. Please note, it is your responsibility to show that reasonable skill and care has not been used if you wish to make a claim against us. Note: We do not accept liability for the negligence of our suppliers in the case of accommodation-only bookings where you have chosen not to utilise our holiday package service.
Furthermore, we will not be responsible for any injury, illness, trauma, financial or possession loss, damage, or claim of any description whatsoever which results from any of the following:
- The fault of the person(s) affected or any member(s) of their party or
- The fault of a third party not directly connected with the provision of your holiday which we could not have predicted or avoided or
- An event or circumstance which we or the supplier of the service(s) in question could not have predicted or avoided after taking all reasonable care
- An event which is outside the scope of the stated holiday itinerary.
- An event that can be classified as Force Majeure (see above)
Personal Loss, Injury and Illness (Unconnected with Arrangements Made by Us):
Should you, or any member of your group, suffer loss (such as baggage or valuables), serious illness, personal injury or death during your holiday, we, or our stated representatives, will provide sympathetic advice and guidance at our/their discretion. This must be carried out in conjunction with your personal travel insurance policy.
We guarantee that your holiday will not be subjected to surcharges, except where our costs rise because of (i) flight levies or (ii) changes in Government policy with regard to tax rates or fees. These costs will be explained in full. We will not surcharge for exchange-rate fluctuations. In the unlikely event that we are forced to propose a price increase of more than 8% of the total price, you are entitled to cancel without paying a termination fee.
Support on your itinerary is provided in the first instance by your chauffeur guide if as recommended you have booked transport with us. Further support is available from our dedicated customer care staff in Colombo, or in Delhi in the case of India tours. We do not provide holiday reps.
We never, under any circumstances, recommends or guarantees the value or the quality of any additional product not clearly itemized on the Travel Voucher and which may be purchased during an itinerary arranged in part or whole by the company, even in the case where the product may have been discussed between a client and an employee, chauffeur or representative of the company. Determining the value of a product is entirely the client’s responsibility. We have no duty to intervene in such circumstances.
Security Deposit (Villa Bookings Only):
A security deposit may be required by some villas upon arrival and paid directly to the villa supplier. The deposit will be used as security for any damages and/or additional charges incurred during your stay, as determined by the agent after reasonable advice. This amount, subject to any deductions, will be returned following your date of departure. We would advise you of this.
Cricket Tours (Playing And Watching):
- Groups on a playing tour must designate a tour leader. The tour leader shall organise the collection of payments in line with booking conditions, provide a flights list and rooming list, and consult on itinerary changes. We quote a total cost for the tour based on details provided.
- Travel insurance on a playing tour must cover the playing of cricket matches.
- Late withdrawals put playing cricket tours at risk of cancellation. Tour groups are advised to take safeguards, such as privately arranged deposits. We accept no responsibility for monies lodged with tour group leaders for these purposes. In the event of a group cancellation (by the tour leader), we will hold each individual equally liable for cancellation costs. In the event of individual cancellations, a refund will be provided based on Booking Conditions.
- On playing tours arranged by us, all reasonable efforts will be made at all stages of planning to ensure that designated matches run smoothly, that conditions are acceptable and that opponents are of a satisfactory and comparable standard. In the event of a side cancelling a fixture, at whatever stage, all efforts will be made to provide a suitable replacement. But we cannot be held responsible for the postponement of matches due to inclement weather, or the failure of opponents to raise a side. Groundsmanship is an unpredictable art and the character of pitches cannot be predicted with certainty. Cricket is an unpredictable game, and a well balanced contest cannot be guaranteed.
- In the case of spectator tours, all arrangements of matches are outside our control and we cannot be held responsible for changes in itineraries, including cancellations. However, we will seek to be responsive to all such instances, in line with our commitment on Recoverable Costs (see Cancellation By Us above). Cricket tours generally run during months of lightest rainfall, although it is an unavoidable fact of cricket that rain-affected matches are possible at any time of year.
Financial Protection (UK Flight Holidays Only)
When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.
We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).
If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.
Last updated: 16-10-2023
Travel is a beautiful and enriching experience, and we strive to plan and conduct the journey of a lifetime when you work on your trip to Sri Lanka, and beyond, with us. Designing a completely bespoke trip requires an intimate knowledge of our clients and in order for us to be able to plan your trip with you, we will need to ask you for a little personal information. We completely understand how important it is to keep your personal information safe and we are committed to be open with you with regards to the personal information you entrust us with.
The personal information which we (including our affiliated companies, subsidiaries, parent company and brands) may collect and process (via, including but not limited to, our website, telephone calls, Skype and email) and process, includes but is not limited to, your (and your other members of your party’s or your client’s) name, contact information (including your email address, telephone number and postal address) and country of residence. If you choose to travel with us, the personal information required by us may be a little more detailed so that we can plan your trip taking into account any specific requirements, including but not limited to, passport details, payment details, dietary requirements, travel preferences, anniversaries as well as information regarding minors (which may require parental or guardian consent).
We collect your information for the following main reasons:
- To provide you with the best possible experience when using our website, or dealing with us via other methods, depending on what you are looking for, where you are and which device you are using
- To be able to contact you effectively should you contact us or request information
- To ensure we plan and execute the most appropriate trip for you
How we collect and use your personal information
We collect your personal information either by asking you for it, when you submit it to us (via, including but not limited to, our website, telephone calls, Skype and email), or, with your permission, collect it by tracking how you use our website.
We will only share your personal information in order to execute your trip or provide you with services. In this case we may be required to share your personal information with members of our corporate family (including but not limited to our parent company, subsidiaries and affiliated companies and brands) as well as third party suppliers, including but not limited to hotels, experience hosts, experience providers, transport providers, chauffeurs, guides and drivers, as well as governmental agencies as required. We do not share your personal information with third parties for marketing purposes.
Securing your personal information
We protect all the information entrusted with us in a secure manner, using technical, administrative and physical security measures, as appropriate. We only keep your personal information for 7 years (we may have to keep personal information for a longer period in exceptional circumstances), as required for us to provide services to you and comply with legal and audit requirements in line with our legitimate business interests.
If you’d like to stop receiving our email marketing and communications, you can click “unsubscribe” in one of our communications or contact us at any time.
You can contact us via email at [email protected]
We, at Sri Lanka In Style are committed to respecting and protecting your privacy. We believe that honesty and transparency in how we collection information and its use will allow you to make an informed decision regarding your continued use of our website and services.
You can use our Website without divulging any personally identifiable information including your email address. Our Website does not collect personally identifiable information about individuals except when such individuals specifically provide such personal information on a voluntary basis, such as when requesting a brochure, making an enquiry, signing up for our newsletter, creating an account with us, making a payment, booking a service, purchasing a service, making a reservation or contacting us for more information. We use such information collected to provide the information or services you request, to improve and customize the content you see, to ensure the best possible experience when using our website or dealing with us, to contact you effectively should you contact us, request information or about special promotions and new products if requested and to ensure we plan and execute an appropriate trip for you.
The personal information we collect includes, but isn’t limited to, the following:
- Identifying information, including but not limited to, your (and that of individuals in your party or your client’s) name, addresses, telephone numbers, nationality (country) or email addresses when you register for an account with us or reserve or purchase a service with or from us or make an enquiry with us or plan a trip with us
- Transaction related information when you purchase services from us
- Other content that you generate, or that is connected to your account or your booking
- Financial information (such as credit card or bank account numbers) in connection with a transaction
- In some instances, when you use our services, you may provide additional personal information, including but not limited to, age, gender, interests, favorites, passport details, dietary requirements, health conditions, travel preferences, special events / anniversaries as well as information regarding minors (which may require parental or guardian consent)
- You may also provide us other information through a web form, by updating or adding information to your account or enquiry, through your participation in discussions, chats, dispute resolution, or when you otherwise correspond with us regarding our services or your trip
If you do not consent, you must either disable Cookies or refrain from using this website. However please note that if you do this you may not be able to use the full functionality of this website.
You can choose to accept or decline cookies from your devise. Most web browsers automatically accept cookies, but you can modify the browser settings on your device to decline cookies as follows:
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Google Analytic Advertising Features
This website uses Google Analytics, a web analytics advertising service provided by Google, Inc. (“Google”). This is to enable us to obtain information on user preferences and customer profiling to be used for product development and marketing activities of www.srilankainstyle.com and its affiliated companies.
Google advertising cookies and identifiers are used in the following manner.
- Google’s Analytic Advertising Features used on the website are ‘Remarketing with Analytics’, ‘Demographics and Interests Reporting’ and ‘Segments’, all of which are products provided by Google under contract.
- These products, as in other cookies, operate by storing and accessing cookies on the devices of the user to collect data.
- These do not collect any personal information nor any information capable of identifying a user. Google reports derived from these products, are always aggregated data and never the data of a particular user.
You may prevent the collection of the information generated by the cookie about your use of the website (including your IP address) and the processing of this data by Google if you download and install the browser plug-in available at the following:
The reason for and scope of the data acquisition and information about the way in which the data is processed and used by Facebook, as well as the user’s rights in this respect and settings options for protecting the users privacy can be found under: http://www.facebook.com/policy.php. Facebook does not permit access to user accounts or share personal information with us at any time.
If you are a member of Facebook and do not wish Facebook to collect personal data via this homepage and to link this with your data stored on Facebook, please log off from Facebook before visiting this website. You may also block Facebook’s plugins using add-ons for the user’s browser, for example the "Facebook Blocker".
We may disclose your personal information to other members of our corporate family including parent company, subsidiaries and affiliates, and to third parties as may be required for us to provide and to provide you access to, our services, to improve your experience with us, to comply with our legal obligations, to plan and execute your trip and to facilitate our marketing activities. We minimize the amount of personal information we disclose to what is directly relevant and necessary to accomplish the specified purpose and we do not share your personal information with third parties for marketing purposes. We will disclose only information necessary for service providers including those persons undertaking to perform / provide services relating to the trip, tour and travel arrangements such as:
- Hotels and other accommodation providers
- Carriers (air, water and land transport) and other transport providers
- Ground handling agents
- Experience hosts and Experience & Activity Providers
- Chauffeurs, Guides and Drivers
- Governmental Agencies
- Historical Sites, National Parks, Places of Interest, Recreational Facilities
- Other similar services providers
We may disclose your personal information to third party financial services providers who facilitate payment processing services on or linked to this Website in order to provide you with online payment options.
We will release your personal information to law enforcement or governmental agencies or under order of court in response to a verified request relating to a criminal investigation or alleged or suspected illegal activity or any other activity that may expose us, you, or any other of our users to legal liability. This includes customs department, Ministries of Defence, immigration and emigration department, airport and aviation authorities, naval and coast guard authorities, amongst others.
Security of Information
We are committed to safeguard and protecting personal information and will implement and maintain appropriate technical and organisational measures to ensure a level of security appropriate to protect any personal information provided to us from accidental or unlawful destruction, loss, unauthorised disclosure of, or access to personal information transmitted, stored or otherwise processed. Some of the protections we use are firewalls, antiviruses, access controls, in addition to other precautions outlined in our Anti-Fraud policy. Please note that transmission of information by electronic means (i.e. internet/web-based transmission), as well as physical means, is not completely secure though we will adopt reasonable measures for the security of all communications and the content thereof. Hence all transmission is and must necessarily be at the risk of the user.
Data Deletion, Amendment and Other Information
If you require further information, have concerns or questions, or wish to amend or delete your data stored with us, or in the event you believe your Personal Information has been abused, please contact us following the instructions in the Contact Us section below. If you’d like to stop receiving our email marketing and communications, you can click “unsubscribe” in one of our communications or contact us at any time.
Company Name: Red Dot Tours Lanka (Pvt) Ltd.
Company Registration Number: PV00236931
Address: 49/16 Iceland Building, Galle Road, Colombo 03, Sri Lanka
Email: [email protected]
Updated on 16th March 2022